Services
Our Services
We offer complete payroll solutions for permanent employees, contract workers, and foreign staff. Our services ensure efficient processing, full compliance with local and international regulations, and peace of mind for businesses of all sizes.
Serices List
Document Management and Record Storage
Project Payroll Expertise
Managing payroll for project-based industries such as construction and engineering requires flexibility and precision. These payrolls are complex, requiring swift onboarding, terminations, and compliance with labor laws as project phases evolve. We handle the complexities of fluctuating hours, variable pay rates, and changing workforce sizes, ensuring smooth payroll processes throughout your project lifecycle. Forbay & Associates ensures payroll accuracy and compliance for dynamic project staffing, offering efficient handling of onboarding, layoffs, wage calculations, and end-of-contract documentation.
Employee Turnover and Payroll Management
Construction and engineering projects often require rapid scaling, with large numbers of employees hired for specific phases, followed by layoffs when phases end. This cyclical nature makes payroll management challenging, requiring systems that handle:
- Onboarding: As new employees are hired, their payroll must be quickly integrated into the system, including setting up correct wage rates, overtime calculations, and benefits specific to project roles
- Terminations: Efficient handling of layoffs and terminations is essential, including calculating final pay, outstanding leave, and severance where applicable. This must be managed within the scope of legal and contract requirements, ensuring that all end-of-contract (EOC) documents are issued correctly and on time.
Project Payroll Expertise
Construction projects must comply with numerous labour laws, wage regulations, and bargaining council agreements. Managing payroll means:.
• Ensuring wage compliance: Projects are often subject to government wage requirements, such as prevailing wage laws, and must account for overtime, bonuses, and benefits.
• End-of-Contract Documentation: When terminating employees, issuing proper EOC documents, including certificates of service, unemployment paperwork, and pension forms, is vital to avoid legal complications.
Document Management and Record Storage
Managing the volume of employee documentation, including payroll records, employment contracts, timecards, and EOC documents, requires a robust system. Records must be kept for a legally mandated period, which can span several years, depending on jurisdiction. Safe storage solutions are essential for:
• Security: Personal employee information, payroll data, and contracts must be securely stored to comply with privacy regulations like GDPR or HIPAA.
• Accessibility: Payroll records and employment documentation need to be easily accessible for audits, legal inquiries, or disputes. Digital records and cloud storage can streamline this process by allowing quick retrieval while ensuring data protection.
Reporting & Compliance
At ProProject Outsourced Payroll Solutions, compliance is at the core of our services. We ensure that your business adheres to all payroll-related regulations, safeguarding your operations against legal risks and penalties. Our expertise in local and international compliance standards allows us to manage complex regulatory requirements on your behalf.
Bargaining Council Compliance
For industries with bargaining council obligations, we take care of all compliance requirements, from report submissions to calculating contributions, ensuring your business meets regulatory standards. Our reporting services provide detailed insights into your labor costs, payroll accuracy, and compliance performance.
Employee Empowerment
Our employee self-service app gives real-time access to essential payroll information: Mobile Payslips & Tax Certificates: Employees can download payslips and tax certificates directly. Claims & Leave Management: Submit and track claims and leave requests with ease. 24/7 Secure anytime access to payroll data reduces administrative queries and empowers employees.
Garnishee Orders
Our payroll services include expert management of garnishee orders, ensuring compliance with legal obligations while minimizing administrative burdens for your business. We handle all aspects of the garnishee process, accurately and confidentially.
South African Revenue Service (SARS) Compliance
• We manage all tax-related payroll obligations in full compliance with SARS regulations. Our services include:
• Monthly Tax Submissions (EMP201): Timely and accurate submission of EMP201 returns, ensuring your business stays compliant with PAYE, UIF, and SDL deductions. • Mid-Year and Year-End Submissions (EMP501): We handle the submission of EMP501 reconciliations, ensuring all employee tax details are accurate and aligned with SARS requirements.
• Tax Certificates (IRP5/IT3a): We provide accurate employee tax certificates for submission to SARS, ensuring compliance with personal income tax obligations. • Employee Tax Incentive (ETI): Maximize savings by leveraging ETI incentives for qualifying employees, reducing tax liabilities while remaining fully compliant.
• Tax Directives for Employees: Applications for tax directives are submitted promptly and accurately. Compliance is maintained with SARS regulations to avoid under- or over-deduction of taxes, ensuring that tax liabilities are minimized in line with legal allowances.
Department of Labour (DoL) Compliancee
Our comprehensive payroll services also ensure full compliance with the Department of Labour (DoL) requirements, safeguarding your business from penalties and legal issues. We handle:
• UIF Submissions (UI19, UI27): Ensure all required UIF declarations are accurately submitted, allowing employees to claim unemployment benefits when necessary.
• Employment Equity Reports (EEA2, EEA4): We manage the submission of Employment Equity reports, ensuring that your business adheres to South Africa’s employment equity laws.
• Basic Conditions of Employment Act (BCEA) Compliance: We process payroll in accordance with BCEA requirements, including managing BCEA5 reports for terminations and ensuring accurate calculations of working hours, overtime, and leave.
• Skills Development Levies (SDL): We manage SDL compliance, ensuring that contributions are submitted correctly to support skills development initiatives.
• COIDA Compliance: We handle all aspects of COIDA (Compensation for Occupational Injuries and Diseases Act) compliance, including submitting applications for Letters of Good Standing and managing occupational injury reports.
• At ProProject Associates, we ensure that your payroll processes are fully compliant with SARS and Department of Labour regulations. By entrusting your payroll to us, you can focus on growing your business while we manage the complexities of compliance.